What are Billing Quantity and Actual Quantity in TallyPrime?
Promotional offers like “Buy One Get One Free” (BOGO) are common in sales, and managing such transactions in accounting, there are two important concepts to understand: Billing Quantity and Actual Quantity. These help you record sales accurately while ensuring proper stock management.
- Actual Quantity: This refers to the total physical quantity of the items being delivered or purchased.
- Billing Quantity: This is the quantity being billed to the customer or vendor. In offers like “Buy One Get One Free,” you may deliver more items than you bill.
Why is This Important?
Using the Billing Quantity and Actual Quantity fields ensures that:
- Your stock reflects the correct physical movement of goods.
- Discounts, free items, or offers are recorded properly in the sales or purchase invoices.
- There is transparency in your invoices, showing what was sold and what was offered for free.
Step 1 : Enable Actual And Billed QTY , Press F11 Key for
Enable Suppurate Quantity And Actual Quantity” Feature.
Step 2 Pass Purchase Entry
Here you can see two column in quantity first of Actual and second will billed. So here you need to fill total purchase in actual column and in billed column fill paid quantity which quantity’s amount paid. for example company purchase following item on buy 1 get 1 rate.
Pass Sales Entry
Here you can see two column in quantity Column first of Actual and second will billed Column. Here you need to fill total Sales Qty in actual column and in billed column fill quantity which quantity’s amount Receipt.
Handling promotional offers like “Buy One Get One Free” is easy in TallyPrime with the Billing Quantity and Actual Quantity features. By following the steps in this guide, you can efficiently manage stock, create transparent invoices, and maintain accurate records of your sales offers.